Scholarship Guidelines

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This outlines the operational procedures for managing the EFGF Scholarship program, aimed at ensuring a seamless, transparent, and efficient process. The scholarship is designed to support deserving students by providing financial assistance and developmental opportunities.

APPLICATION PROCESS

A.  Application Submission

1. Applicants must fill out the EFGS Scholarship Application Form. 
2. Ensure that all required fields in the application form are completed accurately to avoid delays in the processing.
3. Document Compliance
4. Alongside the application form, applicants are required to submit the following documents:

                       - Recommendation letter from the school or teacher.

                       - Latest Grade 12 report card

                       - Birth Certificate

                       - 2pcs latest 2x2 ID photo

B. Confirmation of Applicants

Upon submission, applicants will receive a confirmation through SMS or Messenger.

C. Processing and Evaluation (create criteria and guidelines)

The EFGF Scholarship Committee will review all submitted applications and accompanying documents.

• Assessment criteria will include academic achievements, financial need, and completeness of the application.
• Applicants will receive a notification via SMS or Messenger regarding the status of their application. This notification will inform them if they have moved on to the intake interview stage or if their application has been declined.

D. Intake Interview

• Applicants who pass the initial screening will be invited for an intake interview.
• The intake interview will be conducted by the social worker to assess the applicant's motivations, needs, and suitability for the scholarship.
• Intake Interview details including date, time, and format (in-person or virtual) will be communicated via SMS or Messenger.

E. Pre-selection Home Visit

To ensure we provide the most effective support for beneficiaries' academic aspirations, our sponsorship and scholarship program incorporates pre-selection home visits. These visits allow our trained social workers to gain a deeper understanding of home environment, family's role in education, and any potential academic or personal challenges a potential beneficiary might encounter. Conducted with sensitivity and respect for cultural background, this information is crucial in tailoring our assistance programs and resources to specific needs. Ultimately, these pre-selection visits empower us to match potential beneficiaries with the most impactful support system, maximizing their chances of achieving academic success.

    1. Holistic Assessment: the visit will be an opportunity to: 

• Assess the applicant's environment, and see if the home environment supports their academic goals (quiet study space, internet access, etc.)
• Gauge the applicant's motivation, to meet the family and discuss their commitment to the student's education.
• Identify potential challenges: Understand any obstacles the student might face and explore ways to support them.

    2. Home Visit Process:

         Pre-Visit Communication

• Inform applicants about the purpose of the home visit – focus on its role in   understanding their background and supporting their success.
• Offer flexibility in scheduling to accommodate the applicant's family.
• Provide contact information for the social worker in case of questions or concerns.

         During the Visit

• Maintain a friendly and professional demeanor.
• Focus on open conversation with both the applicant and their family.
• Explain how the information gathered will be used to tailor support services (if applicable).

         Post-Visit Communication

• Regardless of the outcome, offer feedback to the applicant within a reasonable timeframe.
• If disqualification is necessary, explain the reasons clearly and empathetically. Offer alternative resources if possible.

    3. Benefits of Home Visit

• Builds trust: A well-conducted home visit can build trust between the applicant, their family, and the foundation.
• Comprehensive assessment: It provides a more complete picture of the applicant's situation, enabling better support.
• Improved student success: By understanding challenges, the foundation can offer targeted assistance for the student to thrive.

F. Orientation and Contract Signing

• Successful candidates will receive an SMS or Messenger notification with details of the orientation program and contract signing.
• Attendance at the orientation is mandatory. During this session, scholarship terms, expectations, and benefits will be discussed.
• Following the orientation, scholars will sign the scholarship contract which outlines the obligations of both the scholar and EFGF.